Receptionist and secretary at Midland Children's Rehabilitation Center

Job Description

Minimum Requirements:

  • High school diploma 
  • Pass background check 
  • Hold a valid driver's license 
  • At least one year of office experience preferred
  • Bi-lingual preferred 

Receptionist:

  • Greet the public, answer phone, make phone calls to client families and other essential individuals as required by staff 
  • Do intakes on new clients (phone or in person) – cover for Therapy Scheduler as needed 
  • Oversee the waiting room

Secretary:

  • Excellent computer skills particularly in Word and Excel; data base experience 
  • Non-profit experience and understanding of non-profit operation preferred 
  • Detail oriented 
  • Work well in busy office environment 
  • Manage mail and all other deliveries 
  • Back up for therapy scheduler in Raintree(database) to include follow up on no call/no show clients. 
  • Assist with data entry into Rain Tree Character

Traits:

  • Good oral and written communication skills 
  • Integrity and respect for the rights of others to include confidentiality 
  • Good people skills 
  • Leadership ability 
  • Self starter 
  • Willingness to learn

Responsibilities:

  • Greet the public, answer the telephone, order supplies; create spreadsheets, letters, check clients in on Raintree, etc. 
  • Assist and support the Executive Director, Executive Assistant, Director of Therapy Services and the Development Office as needed 
  • Maintain the confidentiality of client and staff information

Essential Job functions and expectations:

  • Make calls to clients and families regarding client events to include clinics, special social events, program schedules, etc. 
  • Return calls to parents within the business day in which they are received. 
  • Create and update center forms as needed 
  • Order equipment/ supplies per director’s instruction: research prices, create and maintain purchase orders 
  • Manage all office supplies and maintain a schedule for ordering to include printer ink; maintain mailing supplies 
  • Contact repair personnel when required (approval of E.D.) 
  • Create agenda for monthly staff meetings and e-mail to staff prior to meeting 
  • Create /Print Monthly MCRC calendar 
  • Manage Master Calendar weekly 
  • Assist in the preparation of center documents

How To Apply

Contact Brooke Mueller 432-498-2053 or bmueller@midlandchildrens.org

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