Operations Manager at Museum of the Southwest

Job Description

SUMMARY Reporting to the Executive Director, the Operations Manager is responsible for overseeing the day- to-day operations of the museum, the institution’s business-related and revenue generating operations, the day-to-day operations of the finance department, including the operating budget, investment portfolio, annual audit, and the museum’s human resources. The Operations Manager oversees the creation of organizational and program budgets in collaboration with the Executive Director, Departmental Chairs and Treasurer. Assists in proofing all Museum communications (internal and external). He/She is responsible for maintaining orderly filing of all records as they pertain to the financial department including reports, bills & correspondence, preparing bank deposits and reconciling credit card transactions. Assists with selected administrative aspects of the Executive Director’s office.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Finance
• Actively participates with Executive Director and Board develop and implements organizational strategies, policies and practices. Reports to and advises Executive Director, and Board of Trustees regarding financial matters.
• Develops, justifies and presents annual operating budget of approx. $1.5 million. Assures sound fiscal control of Museum funds for museum activities
• Organizes financial aspects of future museum building projects
• Works with department heads on spending plans and reports. Provides budget oversight, departmental spending and financial reports, including grants
• Analyzes and presents monthly, quarterly and annual financial reports and projections in an accurate and timely manner
• Supervises annual audit working with contract auditors
• Completes monthly reconciliation for all museum operations
• Reviews and manages contracts and insurance
• Updates and implements all necessary business policies and accounting practices
Human Resources and Administration
• Responsible for overseeing day-to-day operations of museum including business- related and revenue-generating operations
• Supervise human resource operations and oversee administration of staff benefits
• Order office supplies, manage supply inventory
• Off-site errands using personal vehicle or museum van
• Assist Executive Director as needed

QUALIFICATIONS To perform this job successfully, individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Minimum 5 years of professional experience, preferably at a non-profit organization Ability to translate financial concepts for museum stakeholders in a clear manner A track record in grants management Knowledge of Quickbooks Technology savvy with knowledge of accounting and reporting software A successful track record in setting priorities, analytic organization and problem solving Strong organizational and time management skills Exceptional communication, organizational and interpersonal skills Self-starter with the ability to work independently Excellent writing/editing skills Ability to interact with board members, museum stakeholders and general public Experience managing financial aspects of building projects a plus

EDUCATION AND EXPERIENCE MBA/CPA or related degree preferred
LANGUAGE SKILLS Ability to speak and write English fluently. Knowledge of Spanish a plus.
PHYSICAL DEMANDS Some essential physical functions include moderate lifting, carrying, stooping and bending.
REASONABLE ACCOMMODATIONS Employees must be able to do the essential functions of the job, either with or without reasonable accommodation. Needed reasonable accommodations will be provided for all employees.
WORK ENVIRONMENT Operations Manager must be prepared to work on weekends.

How To Apply

Please email cover letter and resume to hr@museumsw.org

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